Wedding Vendor Show Portal - important show information

Next Event

January 16, 2022

Hilton Daytona Beach

Boost Your

Exposure!

There are three FREE opportunities for you to boost your exposure at the I Said Yes! Wedding Shows:

Pre-Show Giveaway | $50+ value

Will be promoted and given away on social media leading up to the event. Your giveaway must be a stand alone prize.

Grand Prize Giveaway | $500+ value

Will be given away with grand prizes on stage at the show. Your giveaway must be a stand alone prize.

Have your company name listed on paid social media, all of our event registration sites, tagged in social media, listed on our event program and more when you contribute a giveaway.

VIP Swag Bag Stuffer | Promotional Gift

Only 100 VIP tickets will be sold and you can add a promotional item to the swag bag. We put this swag bag directly in their hand at check in. This item must be a promotional gift, no coupons or flyers.

Top 3 reasons to use your badge/vendor code to invite couples:

Closing Opportunities

Be prepared with contracts and exclusive show deals to close couples who are taking their time to make a decision.

Build Trust by Adding Value

Couples want to book vendors they trust for their wedding. Adding value to them with show tickets builds confidence/trust with no risk or sacrifice on your part.

Boost Your Social Proof

Engage your prospects with a hands-on, face to face approach in front of other couples AND top wedding vendors to boost your social proof and make selling easier.

Schedules

Load-In Schedule

Saturday Load-In

12-4pm

Sunday Load-In

8-11am

Event Schedule

12:30pm

Registration and Inspiration Gallery opens to attendees / Vendor booth set up is complete

1:00pm

Exhibit Room Opens

2:30pm & 3:30pm

Fashion Shows

3:45pm

Grand Prize Giveaways

4:00 pm

Show Ends

4:15pm

Vendor break-down begins

exhibitor

Information

Included in Your Booth –

Single Booths – 10’ x 10’ space
One (1) 6’ banquet table
White linen for banquet table
Chairs for booth
8’ white pipe and drape (interior booths)

Double Booths – 10’ x 20’ space
Two (2) 6’ banquet tables
White linen for banquet tables
Chairs for booth
8’ white pipe & drape (interior booths)

Important Details –

Additional tables are $20

Hanging custom decor – Pipe and drape is being rented from a vendor just like you. Please follow these rules to protect their inventory.

Thank you for respecting our sponsors!

A vendor break room will be available to all exhibiting vendors. This room will be located in the Orlando IV room and visible on the booth layout.

Vendor

Checklist

Order WIFI!

There is no guarantee your hotspot will work in the exhibit hall.

WIFI order form may be required.

Catering Supplies

Food Vendors! You must provide all of the materials for your booth (utensils, plates, napkins, etc) and all samples must be pre-packaged. The venue and show host will not have any supplies for you.

You may be required to send a Food Waiver to Jeremy@isaidyesfl.com.

Deliveries

Do not have anything delivered to the hotel before Sunday morning. The hotel nor I Said Yes! will be responsible for any deliveries made.

Order Electricity

Electricity for your booth info coming soon.

Trash Cans

If you are supplying food, cake, or doing beauty treatments on the day of the show OR if you think you’ll have trash accumulating at your booth, please bring your own trash can. Show trash cans are not available for private vendor use.

Vehicle Vendors

You must follow the guidelines below when bringing vehicles into the show. All vehicle vendors must send their COI by email directly out hotel contact.

Fuel level must be 1/8 of a tank of gas of less
Battery cables must be disconnected
Gas cap must be locked or taped closed
Must have plastic for under engine of the vehicle

show

Rules

and

Regulations

Music is NOT permitted in the vendor room - you may have low sound on your laptop or phones, but please be respectful of your neighbors.
Sharing materials from non-show vendors is prohibited. Let our show team know if you witness anyone promoting non-show vendors - they will be asked to leave immediately.
Stay at your booth - do not walk the aisles handing out information or stand near doorways - you will be told to go back to your booth.

Be nice to all attendees - you do not want to be the vendor who ignores a bride's mother or BFF - they will remember and WILL NOT hire you.
Do not share your leads list - we seed our list to monitor use - exhibitors who share the attendee list will be subject to substantial penalties.
Face coverings are optional at this event for both attendees and vendors. Please have a bottle of hand sanitizer at your booth so that couples who come to your booth have the opportunity to sanitize their hands.

Directions

Hilton Daytona Beach Oceanfront resort

100 N Atlantic Ave, Daytona Beach, FL 32118

Forms and

Upgrades

Corner or End of Aisle Placement

$100 in addition to booth cost – Your booth will be on a corner location or end of a row – optimal for reaching a larger number of attendees at once.

Wall or Perimeter Placement

$100 in addition to booth cost – Your booth will be placed against a wall – perfect for photobooths, custom backdrops or booth architecture, and light displays.

Electrical & Internet/WIFI Form

Forms coming soon

Food Waiver Form

You may be required to send your Food Waiver to Jeremy@isaidyesfl.com.

Vehicle Vendor COI

You may need to provide a COI directly to our hotel contact.

Have Questions?

We are happy to help you! Reach out to us by filling out the form and we will be in touch with you soon.