Best Wedding Planning Tips From The Pros

Wedding planning tips from the pros who know. We consulted with Florida wedding planners, Seas Your Day Events, to bring you some of their top wedding planning advice. 

One of this team’s favorite sayings is, “You don’t know, what you don’t know!” And their team of expert planners wants to help you, be in the know.  So you can create your dream wedding, from start to finish.

crazy bridal party pose
Photo by William Arthur Photography

How Many Planners Does one wedding need

First, you booked your venue. And it comes with a coordinator. Next, you booked your caterer. And it too comes with a coordinator. Although you may feel like you are covered in the coordinator department, Seas Your Day Events gives expert wedding planning tips on why you should hire one more coordinator.  A wedding coordinator.

Each “coordinator” role has its purpose. In other words, all your vendors have been trained to do specific jobs that they love.  Adding a wedding planner to your team of amazing vendors benefits everyone in the long run. No doubt your other vendors will thank you, because each coordinator is responsible for their own area of expertise! For instance, the venue coordinator’s main focus, is the venue. Likewise, the catering coordinator is focused on the catering. As each should be. 

Next comes the wedding coordinator, whose main focus is you. The couple getting married. And their job is to be everywhere at once. From décor set up to keeping the entire event running on time. From helping the bride take one last trip to the bathroom, to putting your favorite drink in your hand after the ceremony. And EVERYTHING Before, After and In Between. All the while focusing on making sure you have your best day ever.

wedding planning tips by Seas Your Day Events
Photo by Steven Miller Photography

Seas Your Day Events says, “A wedding coordinator acts as your wedding guru throughout the entire planning process. Starting with answering all of your late night or early morning questions and making your dreams come true! (With SYD you get unlimited emails, texts, and phone calls. We will accompany you to vendor meetings or even go on your behalf. With SYD you get a wedding BFF!) By the time your wedding rolls around, your wedding coordinator will be able to answer any questions that arise from other vendors. Most importantly they will answer the way you would answer them.  Because they’ve spent so much time on your vision, they know how you would answer that question.”

Vendors love working together to create a magical, memorable event for you – the more hands, the better! 

Read the full blog on How Many Coordinators Does One Wedding Need

Wedding Planning Tips For choosing your venue

Searching for your venue is typically the first step in your wedding planning process. Because, without a venue, you have no date! Without a date you can’t even begin to start booking your vendors. 

Here are some questions to serve as a guideline as you work toward choosing a wedding venue near me.  As we discussed earlier, if you have your planner early on, they can help you navigate through your venue search. Plus keep track of all this info for you.

  • Is there a bridal/groom suite?

  • What’s the plan for inclement weather?

  • Does the venue allow outside food and drinks? 

  • Can the rentals stay out all night or do they need to be picked up at the end of the night? 
  • What is the bathroom situation?  

  • Does the venue have required vendors?

  • What time can you start setting up?

  • If being provided by the venue, who will set up tables and chairs?

  • Do you have a permanent or mobile bar set up available? And is there a place to store ice?

  • Is there power where you envision the DJ going?

  • Can you bring your décor during your rehearsal and leave overnight? 

Learn why these questions are important to discuss during your venue tour on the Seas Your Day Events – Questions To Ask Your Wedding Venue Blog
views from upstairs event space will make your event memorable
Tavares Pavilion on the Lake Wedding Venue

all inclusive packages

Seas Your Day Events provided us with the pros of an all inclusive package and why it works well for couples wanting to stay on budget and get the best out of their vendors.

  1. You get a vetted network of vendors so you don’t have to do a ton of research.
  2. You know that you won’t go over your budget.
  3. You get the full support of wedding planners.
  4. You know that the vendors have worked well together in the past.
  5. Vendors are familiar with the venue.
  6. It can be most cost effective.
  7. You can customize your package and still stay within the budget and still get complete control over your big day. Oftentimes packages will have more than one vendor option so you can customize your day.
  8. You can focus on the fun parts – picking your outfits, writing your vows, having your bachelor and bachelorette parties.
  9. Nobody is missing from the party.
soft blue bridesmaids dresses
Photo by Jessica Thomas Photography

ultimate bridal party guide

Your bridal party is there to support you on your wedding day and is made up of your closest friends and family. No doubt, they are there to be a sounding board during the planning process. Most importantly, they are your “I Do Crew” for the party. Below are a few wedding planning tips for your bridal party. Get even more details and information on the  Seas Your Day Events Ultimate Bridal Party Guide. 

How to pick your bridal party

  • Don’t choose someone just because they chose you.

  • Choose someone responsible (ish) for your Maid of Honor / Best Man. 

  • Decide what they are paying for and what you are paying for. 

  • Girls or guys on either side – don’t be afraid to break tradition. 

  • Kids are not required. 

bridal party photo for wedding planning tips blog
Photo by Dreamscape Photography + Videography

What To Get Them

Your bridesmaids and groomsmen are standing with you on your special day. For that reason, you may be planning on giving bridal party gifts. If so, consider something memorable. Also think about things you might “require” of your crew. Like robes or pajamas. Seas Your Day Events linked some of their favorite gifts below. But be sure to check out Etsy. Because, who doesn’t love Etsy!



gift idea for bridal party on wedding planning tips blog

Who pays for what - wedding planning tips

It should be clear from the get-go what you are expecting your bridal party to pay for. Certainly you should let them know as soon as possible. So that they can prepare financially. Wedding Wire estimates that the average cost of being a bridesmaid is $1200 for each wedding. This can vary wedding to wedding. But it’s definitely something to be aware of.  Here’s a list of things you could be asking your party to pay for:

What They Pay For

  • Their own travel and accommodations for bachelorette parties, the actual wedding and other festivities.

  • Potentially, part of your way for bachelor/bachelorette parties. This distinction should be made early in the planning process.

  • For their outfits, for all of your festivities

  • For their hair and makeup – this is at your discretion.  But note that paying for these services can add up and it’s not unusual to ask for your bridal party to pay for some or all of them.


What You Pay For

There are some things that the couple is responsible for. Some of these things are optional of course

  • Florals
  • Transportation to Wedding Venue
  • Bridal Party Gifts
  • Bridal Party Proposal Gifts

However you decide to build your bridal party remember that you want to be surrounded by loving and supportive people, specifically, people that support your marriage. You want to make sure you choose the people that you will have the most fun with, and will also have your best interests in mind throughout the whole day!

photo of wedding bridal party by Blak and Tammy Photography
Photo by Blak and Tammy Photography
groom and groomsmen photo for wedding planning tips blog
Photo by Shelbi DeMartino

Thank you to Seas Your Day Events for all these amazing wedding planning tips.  As wedding experts in Central Florida, they want you to know everything you need to know, to plan your perfect wedding.  Follow them on IG Reels and TikTok for their regular dose of wedding planning tips!

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